Sandy Cricket Club Constitution

  1. Name
    The Club shall be called Sandy Cricket Club and the Club colours shall be maroon and gold.
  2. Affiliation
    2.1 The Club is affiliated to the England and Wales Cricket Board (ECB) through Cricket East.
    2.2 The Club and its members shall ensure that all members abide by the ECB Code of
    Conduct, which incorporates the Spirit of Cricket and by the Laws of Cricket
    2.3 The Club shall adopt and implement the ECB Safe Hands – Cricket’s Policy for
    Safeguarding Children and any future versions of the policy
    2.4 The Club shall adopt and implement both the ECB’s One Game Strategy and the
    Inclusion and Diversity Policy and any future versions of these documents
  3. Officers
    The Officers of the club, who will be elected each year at the Annual General Meeting, shall
    consist of:
    a. President
    b. Vice Presidents
    c. Chairperson
    d. Vice-Chairperson
    e. Secretary
    f. Treasurer
    g. Assistant Treasurers
    h. Fixture Secretary
    i. Coaching Co-ordinator
    j. Social Secretary
    k. Fund Raising Officer
    l. Safeguarding Officer
    m. Webmaster
    n. The captains of each Club team
    o. Up to 4 additional members
    p. Independent Examiner
  4. Membership
    4.1 Membership of the Club shall be open to all persons, without discrimination, either as
    playing members or non-playing members.
    4.2 The Club may have different classes of membership and subscription on a nondiscriminatory and fair basis. The Club will have an equitable pricing policy and will keep
    subscriptions at levels that will not pose a significant obstacle to people participating. The
    level of subscriptions will be decided by the Committee from time to time and notified to
    the members.
    4.3 The Club will have the following classes of membership:
    4.3.1 Senior member – playing
    4.3.2 Senior member – non-playing
    4.3.3 Junior member (under the age of 18)
    4.4 Application for membership of the Club shall be by completion of a membership
    application form.
    4.5 No person shall be eligible to take part in the business of the Club, vote at general
    meetings or be eligible for selection for any Club team unless the applicable subscription
    has been paid by 1st May.
    4.6 All members will be subject to these Rules and by joining the Club will be deemed to
    accept these Rules, any Club Regulations and any Codes of Conduct that the Club has
    adopted. A Code of Conduct for Members and Guests must be displayed prominently to
    ensure that all Club guests and non-member volunteers are aware of the code and the
    requirement to abide by it.
    4.7 The Committee must keep a register of members.
    4.8 The Club may refuse membership or expel from membership only for good and sufficient
    cause, such as conduct or character likely to bring the Club or sport into disrepute.
    4.9 Any complaints regarding the behaviour of members, guests or volunteers shall be
    lodged in writing with the Secretary/Chairperson.
    4.10 Any person that is the subject of a written complaint or appeal shall be notified of the
    procedure to be followed by the relevant sub-committee in reasonable time to prepare
    for any hearing.
    4.11 The Committee shall appoint a Disciplinary Sub-Committee, which will meet to hear
    complaints within 21 days of a complaint being lodged. Any person requested to attend a
    Disciplinary Sub-Committee hearing shall be entitled to be accompanied by a friend or
    other representative and to call witnesses. The Disciplinary Sub-Committee has the
    power to take appropriate disciplinary action on behalf of the Committee.
  5. Management
    5.1 The management of the Club shall be vested in the Committee consisting of the Officers
    and three members of the club. The Committee shall be elected annually at the Annual
    General Meeting. The Committee shall meet monthly or as and when necessary and upon
    the written request of three members of the committee. Five members of the Committee
    shall form a Quorum. The Secretary will maintain a written record of each meeting, which
    shall be signed as a correct record by the Chairperson at the meeting next following.
  6. Annual General Meeting
    6.1 The financial year of the club shall close on 31st December and the AGM will be held
    within three months of this date. Not less than fourteen days notice for the AGM shall be
    given to members by the Secretary specifying the date, time and place of the meeting
    and appending an agenda of the business to be transacted.
    6.2 The Committee shall submit a report of the working of the Club for the year.
    6.3 The Treasurer shall present independently examined accounts for the year.
    6.4 No motion affecting the Club rules may be brought forward unless written notice has
    been received by the Secretary fourteen days before the meeting
    6.5 The members will appoint a suitable person to independently examine the accounts
    6.6 A special, or extraordinary meeting of the club may be called only upon the written
    request of five members of the club
    6.7 At any general meeting ten members shall form a quorum.
  7. Election of Officers
    7.1 All Officers as members of the Committee shall retire annually but shall be eligible for reelection.
    7.2 All candidates for election shall be properly proposed and seconded and the decision
    shall be by majority vote.
    7.3 Any member of the club may nominate a person for election as an Officer or member of
    the Committee.
  8. Power of Committee
    8.1 The management Committee shall be empowered to deal with any matter arising in
    connection with the Club in accordance with these rules, or matters arising not provided
    for within these rules.
    8.2 Any bank account in which any part of the Club’s funds are deposited shall be operated
    by the Committee and shall be held in the Club’s name. All cheques must be signed by at
    least two people authorised by the Committee, including at least one Committee
    member.
  9. Youth Representation
    9.1 We will encourage representation on the Committee by up to three junior members of
    the Club to express the opinions from within the junior membership of the Club relating
    to the advancement of youth cricket within the Club and the safeguarding of the youth
    membership.
  10. Rules
    10.1 The original of these rules and any which are hereafter adopted shall be kept by the
    Secretary.
    10.2 Each member of the Club shall be given a copy of these rules.
    10.3 No rule shall be altered or rescinded, nor a fresh rule be adopted without the consent
    of a two thirds majority of those voting at a General or Extra Ordinary Meeting.
  11. Code of Conduct for Cricket Staff and Volunteers
    11.1 The Club, will adopt and apply the current regulations established by the ECB in
    accordance with the Code (copy available on request)
  12. Equality
    12.1 The object of the club is to provide facilities for, and to promote participation of, the
    whole community in the sport of cricket.
    12.2 The aim of this constitution is to execute the objectives of the Club, and any league or
    competition in which the Club participates, fairly and without prejudice to age, gender,
    disability, race, ethnic origin, creed, colour, social status, and sexual orientation.
  13. Child Welfare and Protection
    13.1 The Safeguarding Officer is responsible for ensuring compliance with safeguarding
    legislation and the ECB Safe Hands Policy. The Safeguarding Officer, who must hold a
    current ‘Good Practice and Child Protection’ certificate, shall report to relevant
    Committee Meetings and the reports, together with any action taken, must be recorded.
    13.2 All coaching must be administered by certified ECB coaches.
  14. Not for Profit
    14.1 The income and property of the Club, whence so ever derived, shall be applied solely
    towards the promotion of the objects of the Club as set forth in this constitution, and no
    portion therefore shall be paid or transferred, directly or indirectly, by way of dividend,
    bonus or otherwise howsoever by way of profit, to members of the club.
  15. Dissolution
    15.1 If upon the winding up or dissolution of the club there remains, after the satisfaction of
    all its debts and liabilities, any property whatsoever, the same shall not be paid to or
    distributed among the members of the club, but shall be given or applied for approved
    sporting or charitable purposes. The term “sporting or charitable purposes” shall mean
    any of the following as may be approved by the members of the club at a general
    meeting or by the members of the club’s governing body:

The purpose of the sport’s governing body for use in related community sport

The purposes of another registered community amateur sports club

The purposes of a registered charity
Revision dates: AGM February 2008; AGM March 2009; AGM March 2016; AGM Feb
2019; AGM July 2021